Pamphlets & Regulations

Regulations Governing the Center for Innovation and Business Promotion Regulations

Policy on Industry-Academia Collaboration

Policy on International Industry-Academia Collaboration

Policy on Conflict of Interest

Regulations Governing the Center for Innovation and Business Promotion Regulations

Regulations Governing Hokkaido University’s Institute for the Promotion of Business-Regional Collaboration
October 1, 2007
*** No. 232

(Overview)
Article 1 These regulations shall stipule matters pertaining to the organization and operation of the Institute for the Promotion of Business-Regional Collaboration (hereafter referred to as “CIBP”) in accordance with the provisions of Article 16-4-2 of the Organizational Rules of Hokkaido University (*** No. 31 from 2004).
(Purpose)
Article 2 The CIBP will strengthen collaboration with related institutions in industry and through government-industry-academia collaboration and promote the transfer of technologies concerning the utilization of research outcomes at Hokkaido University (hereinafter referred to as “HU”) in accordance with HU’s basic policy on industry-academia partnerships and intellectual properties. The CIBP will also strive to create, protect and utilize intellectual properties from research outcomes at HU and contribute to the development of industry by returning HU’s research outcomes back to society.
(Definitions)
Article 3 For the purposes of these regulations, the term “Intellectual Properties” shall refer to inventions, devices, new plant varieties, designs, copyrighted works, other things produced by creation activities of humans (including discoveries, identified natural laws, or phenomena that can be used for industrial purposes), trademarks, trade names, products or services labeled for use in other business activities, trade secrets, and other technologies or business information useful to business activities.
2. For the purposes of these regulations, the term “Intellectual Property Rights” shall refer to patent rights, utility model rights, breeder’s rights, design rights, copyrights, trademark rights, other rights stipulated by law concerning intellectual properties or rights concerning interest that are protected by law.
(Operations of the CIBP)
Article 4 The CIPB shall carry out the following operations:
(1) Matters concerning medium- to long-term targets pertaining to government-industry-academia collaboration and intellectual properties;
(2) Matters concerning regional cooperation;
(3) Matters concerning the promotion of international government-industry-academia collaboration;
(4) Matters concerning planning of government-industry-academia collaboration and collaborative research;
(5) Matters concerning discoveries from intellectual properties that can potentially contribute to the development of industry;
(6) Matters concerning technology transfer projects;
(7) Matters concerning the promotion of partnerships between the CIBP and related institutions pertaining to government-industry-academia collaboration;
(8) Matters concerning the protection and utilization of intellectual properties;
(9) Matters concerning the ownership, acquisition, management and disposal of intellectual property rights;
(10) Matters concerning human resource development related to government-industry-academia collaboration and intellectual properties;
(11) Matters concerning necessary public relations and other awareness raising activities regarding compliance with laws related to government-industry-academia collaboration and intellectual properties;
(12) Matters concerning comprehensive partnerships; and
(13) Other matters concerning government-industry-academia collaboration and intellectual properties.
(Staff)
Article 5 The CIBP shall have an Executive Director and other necessary staff.
(Executive Director)
Article 6 The Executive Director shall be an Executive appointed by the President of HU.
2. The Executive Director shall be responsible for all operations of the CIBP.
(Associate Director)
Article 7 The CIBP shall have an Associate Director
2. The Associate Director shall be a senior faculty member of HU.
3. The Associate Director shall assist the duties of the Executive Director.
4. The term of the Associate Director shall be less than 3 years after which time he/her can be re-appointed.
5. The Associate Director shall be appointed by the President of HU.
(Departments)
Article 8 The CIBP shall have the following departments:
(1) TLO Department
(2) IP Department
(Managing Directors)
Article 9 The departments from each item of the previous article shall each have a Managing Director.
2. The Managing Director shall be an employee of HU.
3. The Managing Director shall be responsible for all operations of his/her department based on the orders of the Executive Director.
4. The term of the Associate Director shall be less than 3 years after which time he/her can be re-appointed.
5. The Associate Director shall be appointed by the President of HU.
(Operations of the TLO Department)
Article 10 The TLO Department shall carry out the following operations:
(1) Matters concerning medium- to long-term targets pertaining to government-industry-academia collaboration and intellectual properties;
(2) Matters concerning regional cooperation;
(3) Matters concerning the promotion of international government-industry-academia collaboration;
(4) Matters concerning planning of government-industry-academia collaboration and collaborative research;
(5) Matters concerning the promotion of partnerships between the CIBP and related institutions pertaining to government-industry-academia collaboration;
(6) Matters concerning coordination with persons in charge related to intellectual properties and government-industry-academia collaboration between the CIBP and educational research organizations (including the Creative Research Institution [CRIS]; hereinafter the same shall apply);
(7) Matters concerning discoveries from intellectual properties that can potentially contribute to the development of industry;
(8) Matters concerning the utilization of intellectual properties;
(9) Matters concerning the handling of tangible research outcomes;
(10) Matters concerning technology transfer projects;
(11) Matters concerning comprehensive cooperation with companies; and
(12) Other matters concerning the promotion of government-industry-academia collaboration and technology transfers.
(Technology Transfer Office)
Article 11 The Technology Transfer Office will be established within the TLO Department in order to promote technology transfer projects related to research outcomes at HU and to promote mutual collaboration and cooperation between HU and other universities concerning the utilization of government-industry-academia collaboration and intellectual properties.
2. The Technology Transfer Office shall have a Director.
3. The Director shall be an employee of HU.
4. The Director will be responsible for all of the operations of the Technology Transfer Office.
(Operations of the IP Department)
Article 12 The IP Department shall carry out the following operations:
(1) Matters concerning the protection of intellectual properties;
(2) Matters concerning the ownership, acquisition, management and disposal of the rights of intellectual property rights;
(3) Matters concerning the resolution of disputes related to intellectual properties;
(4) Matters concerning guidance and recommendations for agreements related to government-industry-academia collaboration and intellectual properties;
(5) Matters concerning the compensation of executive officers and staff that created intellectual properties;
(6) Matters concerning human resource development related to government-industry-academia collaboration and intellectual properties;
(7) Matters concerning necessary public relations and other awareness raising activities regarding compliance with laws related to government-industry-academia collaboration and intellectual properties;
(8) Other matters concerning intellectual properties.
(Intellectual Property Selection Board)
Article 13 The CIBP shall have an Intellectual Property Selection Board in order to screen matters concerning intellectual properties.
2. The organization and operations of the Intellectual Property Selection Board shall be designated separately by the President of HU.
(CIBP Manager)
Article 14 The CIBP shall have a CIBP Manager in order to perform specialized matters concerning Matters concerning government-industry-academia collaboration and intellectual properties.
2. Necessary matters pertaining to the CIBP Manager shall be designated separately by the President of HU.
(CIBP Coordinator)
Article 15 The CIBP can have a CIBP Coordinator in order to coordinate with educational research institutions and collect information on government-industry-academia collaboration and research outcomes at HU.
2. Necessary matters pertaining to the CIBP Coordinator shall be designated separately by the President of HU.
(CIBP Researcher)
Article 16 The CIBP can have a CIBP Researcher in order to work together with the CIBP Manager to perform operations associated with the acquisition of intellectual property rights as well as the analysis and collection of research information relate to intellectual properties at HU.
2. Necessary matters pertaining to the CIBP Coordinator shall be designated separately by the President of HU.
(Tokyo Branch)
Article 17 The CIBP shall have a Tokyo Branch in order to perform operations for the collection and dissemination of information and investigation into domestic trends pertaining to government-industry-academia collaboration and intellectual properties.
(Steering Committee)
Article 18 The CIBP shall have a Steering Committee in order to deliberate material matters concerning the CIBP.
2. The organization and operations of the Steering Committee shall be designated separately by the President of HU.
(Confidentiality)
Article 19 Persons engaged in CIBP operations must not divulge confidential information of matters concerning government-industry-academia collaboration and intellectual properties they come to know through their duties. The same shall apply after they are no longer employed by the CIBP.
(Administration Work)
Article 20 The administration work of the CIBP shall be processed by the HU Research Promotion Department’s Division of Research Collaboration.
(Miscellaneous Provisions)
Article 21 In addition to the provisions of these regulations, necessary matters concerning the organization and operation of the CIBP may be stipulated by the Executive Director after deliberation by the Steering Committee.
Supplementary Provisions
1. These regulations will be enacted from October 1, 2007.
2. Regulations Governing Hokkaido University’s Management Center for Intellectual Property and Innovation (*** No. 117; 2003) will be abolished.
Supplementary Provision (*** No. 20; April 1, 2009)
These regulations will be enacted from April 1, 2009.
Supplementary Provision (*** No. 133; May 14, 2009)
These regulations will be enacted from May 14, 2009 and will be applied from May 1, 2009.
Supplementary Provision (*** No. 6; March 4, 2010)
These regulations will be enacted from March 4, 2010.
Supplementary Provision (*** No. 170; July 1, 2010)
These regulations will be enacted from July 1, 2010.
Supplementary Provision (*** No. 44; April 1, 2011)
These regulations will be enacted from April 1, 2011.

Policy on Industry-Academia Collaboration

Hokkaido University Government-Industry-Academia Collaboration Policy
(approved by the Council on January 11, 2005)

In addition to the fundamental missions of education and research, Hokkaido University adjudges returning research results to society as a third mission, and has laid out its Government-Industry-Academia Collaboration Policy as follows:

  1. HU is committed to performing creative research activities, which range from basic research based on long-range perspectives to applied research that meets the needs of society, in accordance with HU’s guiding principles and long-term objectives. HU is additionally committed to returning the results of such research to society.
  2. In this age of knowledge, HU will strive to utilize knowledge by promoting various forms of collaboration both at home and abroad, including collaborative research and funded research.
  3. HU will make contributions to creating new industries by putting in place a creative research environment that will engender new technologies and industries.
  4. When forging a partnership, HU will respect all parties’ intellectual properties and use such for the promotion of education and academic research.
  5. HU will actively use knowledge by taking advantage of regional characteristics and contribute to community development through government-industry-academia collaboration rooted locally in Hokkaido.
  6. HU will improve its intellectual management system with the goal of using the proceeds from research results returned to society to improve the quality of education and research.
  7. With the aim of achieving the sound development of government-industry-academia collaboration, HU’s faculty members will abide by the Conflict of Interest Management Policy and engage in collaborative activities in a fair and smooth manner while maintaining accountability to society.

Policy on International Government-Industry-Academia Collaboration

Hokkaido University Government-Industry-Academia Collaboration Policy
(approved by the Council on March 23, 2009)

In order to return research activities and their outcomes to the international community, Hokkaido University has laid out its Government-Industry-Academia Collaboration Policy as follows:

  1. HU is committed to returning research outcomes, which range from basic research to applied research, in accordance with HU’s guiding principles and long-term objectives, to the international community for the of coexistence and prosperity of humankind.
  2. HU will contribute to the welfare of the earth’s environment and humankind by promoting various forms of international collaboration in research and education activities and generating new ways to use research and education activities around the world.
  3. HU will pursue international collaboration under a compliance framework that closely bides by international rules.
  4. HU will strive to develop capable human resources that have wide ranging and advanced knowledge and that can engage in international collaboration.
  5. HU will build a framework for undertaking high quality international collaboration and will contribute to the development of local communities and Japan as one focal point for disseminating research information and outcomes from Hokkaido and Japan to the world.

Policy on Conflict of Interests

Hokkaido University Conflict of Interests Management Policy
(approved by the Council on November 5, 2004)

1. Objectives
With the advent of a new age in which knowledge is considered an important resource, it is expected more than ever that universities will return the results of their research through regular and systematic cooperation with society.
Returning the results of research back to society in a tangible manner is also critical for universities in that it will highlight the reason for the existence of universities and help garner the understanding and support of the public. New findings obtained in society through government-industry-academia collaboration and technology transfers will provide new stimuli for education and research and thus facilitate the creation of new sciences. Furthermore, obtaining fair consideration of the research results returned to society by the university will help increase resources to enable the university to embark on new research activities.
However, as HU forges ahead with its collaborative activities with society, in the form of government-industry-academia collaboration, there may be cases in which responsibilities required of HU and HU’s faculty members contradict the interests and responsibilities accompanying collaborations with businesses, for example. On such occasions, there is a possibility that education and research at the university may suffer as a result. Even if HU’s employees are duly carrying out their duties and HU is acting in a proper manner, the possibility of society questioning the objectivity and fairness of employees’ or HU’s activities cannot be denied if the employees or HU are to benefit from specific businesses. Leaving situations like this unattended will not only hinder collaborative activities with society but also compromise HU’s integrity and the trust gained from society.
HU will properly manage conflicts of interests and responsibilities in order to create an environment for promoting smooth collaboration with businesses in which HU and its employees can concentrate on business in a fair and efficient manner. To this end, HU formulates the Conflict of Interest Management Policy, which is publicized both in and outside the university.

2. Conflict of Interests Management Concept
As clearly stated in the Policy on Government-Industry-Academia Collaboration Policy and the Policy on Intellectual Property, HU aims to fulfill its role as a university and contribute to society by returning research results and intellectual property back to society through government-industry-academia collaboration. HU also encourages broader collaborative activities with society, not limited to collaboration through technology transfers. Conflict of interests is what inevitably occurs as a result of these collaborative activities, and refers to the following situations:
(1) Situations in which benefits HU employees obtained as a result of collaborative activities with society (e.g. royalty revenues, remuneration and non-publicly-held stocks) conflict with the university’s responsibilities with regard to education and research;
(2) Situations in which HU employees are assuming obligations to fulfill their duties toward businesses from which they receive supplementary income, and their responsibility for carrying out duties at the university conflicts with their responsibility for fulfilling duties at the businesses; and
(3) Situations in which benefits HU obtains from its collaborative activities with society conflict with the university organization’s social responsibilities.
If any of the aforementioned situations takes place, HU will manage the conflict of interests in a manner that allows the university to properly fulfill its responsibilities regarding education and research, and promote its collaborative activities with society while maintaining society’s trust.

3. Framework
With proper management of conflicts of interest in mind, HU lays down rules and establishes a system relating to such conflicts.
(1) Establishment of the Examination Committee for Conflict of Interest
HU has established the Examination Committee for Conflict of Interest (hereinafter referred to “the Examination Committee”) as an organization to deliberate on matters relating to the management of conflicts of interest.
The Examination Committee develops rules necessary to manage conflicts of interest, based on laws, HU regulations and this policy.
If deemed necessary, the Examination Committee screens conflict of interest cases, based on laws, HU regulations, this policy, rules stipulated by the Examination Committee, precedents in the Examination Committee, and so forth, and thus enhances society’s confidence in the university.
The Examination Committee holds discussions with a broad vision and establishes a mechanism of properly reflecting the opinions of authorities outside the university and experts in various fields in an effort to value accountability within society.
(2) Establishment of the Conflict of Interest Management Office
HU has established the Conflict of Interest Management Office (hereinafter referred to as “the Management Office”) in order to ensure working-level arrangements for conflict of interest management and give counsel to university employees.
The Management Office offers advice and provides information to the employees based on laws, HU regulations, this policy, rules stipulated by the Examination Committee, precedents in the Examination Committee, and so forth.

4. Information Disclosure
HU will achieve its accountability within society by publicizing information on HU’s conflicts of interest to the extent necessary.
Hokkaido University Research Development Section, Hokkaido University Food Science Platform, Hokkaido University